Exhibitor FAQ

How many people attended the last time this conference was held?

This is the first time that these outdoor ministry associations have come together for a joint conference. We have no way of knowing exactly how many will come to the Great Gathering, but we are projecting an attendance of 600-900 participants.

Which doors will attendees use to enter the exhibit hall?

When the exhibit hall first opens, it is likely that Rooms A, B, and C will have the most traffic since they are on the same level as the plenary building. During the rest of the day, Rooms D and E will be the first rooms that participants encounter since they are on street level and near the main entrance to the building.

How do I learn more about the OMC Great Gathering?

Just click on the links in the white border across the top of this web page.

When can I set up my booth?

Set up is on Tuesday, November 12 from 3:00 to 7:00pm and on Wednesday, November 13 from 7:30 to 9:30am. No one will be allowed to set up outside of these time windows, no exceptions.

What are the exhibit hall hours?

The exhibit hall will be open from 10:00am to 5:30pm on Wednesday, November 13.

The exhibit hall has booths in five different rooms. Will the attendees find me?

There will be an exhibit hall map in the program book. We will also have a map on a podium-type stand at every entrance. Mini-maps on cards will also be handed out to participants. There will be at least one volunteer assigned to each exhibit hall room. This individual will help keep traffic moving, guide people to the booths they are seeking, and remind folks of the locations of the other exhibit hall rooms. There will also be arrow stickers on the floor that will guide participants from room to room.

You can also participate in the punch card drawing. Check out the question below to learn more about the exhibit hall punch card.

When is the balance due for my booth and sponsorship opportunities?

You will receive the notice of your balance in August. That will also be the time when we get the names of your representatives for the name badges. In that same email, you will get the exhibit hall shipping instructions and have the opportunity to sign up for the exhibit hall punch card.

What is the exhibit hall punch card?

During the exhibit hall hours, conference participants can visit with the different booths and get a special card stamped. Those who visit all of the booths on their card will be entered into a special drawing on Wednesday evening. There will be cards of different colors with different sets of exhibitors on them (you won’t be punching the cards of every attendee!). Each punch card will also have exhibitors on it from each of the five rooms, so participants will need to visit every room in order to be entered into the drawing. If you don’t want to stamp cards at your booth, that is no problem. Only those exhibitors who choose to donate items (worth $50 or more) for this drawing will be part of this special punch card opportunity. You sign up to be a part of the exhibit hall punch card when you receive your balance notice in August.

What are the booth sizes?

Regular booths are 8’ wide and 6’ deep. Deluxe booths are 10’ wide and 6’ deep. End Cap booths are 12’ wide and 6’ deep.

What comes with my booth fee?

Your booth comes with one 6’ table (two tables if you have an End Cap booth), three chairs, electricity access (110 volts), and wi-fi access.

So I get to pick the location of my booth?

You get to choose your booth location from the five rooms of the exhibit hall. First consult the booth diagram and then indicate your top five selections in the order of preference. We will do everything in our power to avoid placing direct competitors in adjacent booths.

What is the ceiling height?

10' is the ceiling height in Room C. It is 9' in Room B. For all other rooms, the ceiling height is 8’.

How many badges come with my booth?

You are provided with 3 name badges for each booth purchased. You may purchase additional badges for $50 each.

When can I start shipping my materials?

All of the details related to shipping your materials to Lake Junaluska will be found in the balance notice you receive in August.

Is there any kind of parking fee at Lake Junaluska Conference and Retreat Center?

No

Is the exhibit hall carpeted? What about pole and drape backdrops or table skirting?

Yes, all five rooms of the exhibit hall are carpeted. There will only be pole and drape backdrops where they are indicated on the exhibit hall map. The tables are not skirted.

Can I submit a workshop proposal?

Yes, but proposals will only be accepted through March 15. Please go to the Call for Presenters page and submit your session as soon as possible.

Is there housing for exhibitors at Lake Junaluska Conference and Retreat Center?

The housing at the conference center is for registered attendees. If you are not registering for the whole week, we ask that you consider staying in one of the many hotels in the area.

Which airport should I use?

The Asheville Regional Airport (AVL) is located about 34 miles away from Lake Junaluska Conference and Retreat Center. You may find cheaper fares at Greenville-Spartanburg International Airport (GSP), which is 96 miles away.

What is the appropriate dress for the conference?

Casual!

If you should have any other questions regarding the exhibit hall, please contact Joel Winchip at 803.322.0232 or joel@pccca.net.