Exhibitor FAQ

How many people attended the last time this conference was held?

This is the first time that these outdoor ministry associations have come together for a joint conference. We are anticipating 540 attendees at the event.

Which doors will attendees use to enter the exhibit hall?

When the exhibit hall first opens, it is likely that Rooms A, B, and C will have the most traffic since they are on the same level as the plenary building. During the rest of the day, Rooms D and E will be the first rooms that participants encounter since they are on street level and near the main entrance to the building.

How do I learn more about the OMC Great Gathering?

Just click on the links in the white border across the top of this web page.

When can I set up my booth?

Set up is on Tuesday, November 12 from 3:00 to 7:00pm and on Wednesday, November 13 from 7:30 to 9:30am. No one will be allowed to set up outside of these time windows, no exceptions. When you arrive at Lake Junaluska, follow the signs to Harrell Center (indicated by "N" on the facility map). Outside that building there will be a tent and the staff who will help you unload your vehicle and direct you to where you can park.

What are the exhibit hall hours?

The exhibit hall will be open from 10:00am to 5:30pm on Wednesday, November 13. We will break down as soon as everything is over at 5:30pm that day. There is no real rush, but we do need to clear Room C as they have scheduled a concert in that room that evening.

The exhibit hall has booths in five different rooms. Will the attendees find me?

There will be an exhibit hall map in the program book. We will also have a map on a podium-type stand at every entrance. Maps will also be handed out to participants. There will be at least one volunteer assigned to each exhibit hall room. This individual will help keep traffic moving, guide people to the booths they are seeking, and remind folks of the locations of the other exhibit hall rooms. There will also be arrow stickers on the floor that will guide participants from room to room.

Some of you also elected to be part of the punch card drawing. Check out the question below to learn more about the exhibit hall punch card.

When will I receive the participant list?

You received the participant list two weeks before the conference. We ask that you only contact the attendees once before the event (1 email from each of the 73 exhibitors is plenty for any inbox!). Did you forget your booth number? You will find it here in the exhibitor directory. After the conference, you are free to add the contacts to your mailing list.

What is the exhibit hall punch card?

During the exhibit hall hours, conference participants can visit with the different booths and get a special card stamped. Those who visit all of the booths on their card will be entered into a special drawing on Wednesday evening. There will be cards of different colors with different sets of exhibitors on them (you won’t be punching the cards of every attendee!). Each punch card will also have exhibitors on it from each of the five rooms, so participants will need to visit every room in order to be entered into the drawing. If you don’t want to stamp cards at your booth, that is no problem. Only those exhibitors who choose to donate items (worth $50 or more) for this drawing will be part of this special punch card opportunity. You indicated whether you wanted to be a part of the exhibit hall punch card when you filled out the Exhibitor Information Form.

What are the booth sizes?

Regular booths are 8’ wide and 6’ deep. Deluxe booths are 10’ wide and 6’ deep. End Cap booths are 12’ wide and 6’ deep.

What comes with my booth fee?

Your booth comes with one 6’ table (two tables if you have an End Cap booth), up to three chairs, electricity access (110 volts), and wi-fi access.

So I get to pick the location of my booth?

You choose your booth location during the registration process. We did everything in our power to avoid placing direct competitors in adjacent booths.

What is the ceiling height?

10' is the ceiling height in Room C. It is 9' in Room B. For all other rooms, the ceiling height is 8’.

How many badges come with my booth?

You are provided with 3 name badges for each booth purchased. You may purchase additional badges for $50 each.

When can I start shipping my materials?

If you would like to ship materials to the conference, we ask that you please arrange to have them arrive between November 4 and 11. If you are shipping items, the physical address is Lake Junaluska Conference and Retreat Center, 710 North Lakeshore Blvd #102-B, Lake Junaluksa NC 28745 Attn: Brian Kinney - OMC Exhibit Hall. If you are using the postal service, their mailing address is PO Box 67, Lake Junaluska, NC 28745 Attn: Brian Kinney - OMC Exhibit Hall.

There will be a place in Harrell Center where you can leave your boxes to be shipped out on Thursday by UPS or FedEx. We just ask you to have them marked with your pre-paid labels and that you make arrangements for a pick-up that day at the physical address above.

Is there any kind of parking fee at Lake Junaluska Conference and Retreat Center?

No, there is no parking fee at Lake Junaluska.

Is the exhibit hall carpeted? What about pole and drape backdrops or table skirting?

Yes, all five rooms of the exhibit hall are carpeted. There will only be pole and drape backdrops where they are indicated on the exhibit hall map. The tables are not covered or skirted.

Where is Lake Junaluska Conference and Retreat Center?

Their address for GPS is 91 North Lakeshore Drive, Lake Junaluska, NC 28745.

Who do I contact if I have questions?

Joel Winchip is your primary contact concerning the exhibit hall. The conference planning team and Lake Junaluska staff are not familiar with all of the arrangements. If you should have any problems or questions, please contact him at joel@pccca.net. If you need to call or text, you can reach him at 803.322.0232.

Which airport should I use?

The Asheville Regional Airport (AVL) is located about 34 miles away from Lake Junaluska Conference and Retreat Center. You may find cheaper fares at Greenville-Spartanburg International Airport (GSP), which is 96 miles away.

What is the appropriate dress for the conference?

Casual!

If you should have any other questions regarding the exhibit hall, please contact Joel Winchip at joel@pccca.net.